Diocese Policy
Privacy Policy
Last updated 20 April 2026
About this notice
This privacy notice explains how the Diocese of Nottingham and its parishes collect, use and protect personal data. It is written to comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
What we collect
We may hold the following categories of information about you:
- Name, address, telephone number and email address.
- Records of sacraments (baptism, confirmation, marriage).
- Gift Aid declarations and giving history, where applicable.
- Volunteer records, including references and DBS checks.
Why we hold it
We process personal data for the legitimate purposes of the Church: pastoral care, administration of the sacraments, Gift Aid reclamation, safeguarding, communication about parish life, and the employment of staff and volunteers.
How long we keep it
| Record | Retention |
|---|---|
| Sacramental registers | Permanent |
| Gift Aid declarations | 6 years after last donation |
| Volunteer records | 6 years after role ends |
| General correspondence | 2 years |
Your rights
You have the right to ask for a copy of the information we hold about you, to correct inaccurate data, and — in most cases — to ask for it to be deleted. You also have the right to complain to the Information Commissioner's Office (ico.org.uk).
Contact
Data Protection Officer, Diocese of Nottingham Email: dpo@dioceseofnottingham.uk